Using this PDF protection option you can instantly revoke user access to previously distributed documents as the access approval required to view your protected PDF documents is instantly expired. Your controls are locked into each protected PDF document so there is no need for users to connect to the Internet in order to view your protected PDF files assuming of course that they have the correct decryption key stored on their computer.
Whether you want users to connect to the Internet or not to use your protected PDF documents is a decision you make when protecting your PDF documents. If you decide to allow printing you can control how many times your protected PDF documents can be printed. Document access can be automatically revoked once this number has been reached. You can enable document printing on a document or individual user basis and change print controls even after publication.
Documents can be protected without printing enabled and prints granted on an individual user basis. When you set up user accounts on the administration server, users are automatically sent an email to the address you entered with a download link to the Secure PDF Viewer software and their license file.
This email is automatically customized with your company name and email address in it so users know who to contact if they have any problems accessing your PDF documents. You can further customize this email with your own text and logo by purchasing your own Custom Viewer Registration Email.
You can specify the text that will be displayed if a user does not have the correct decryption key present to view your protected PDF documents — e. Each time a protected PDF document is loaded, a splash screen can be displayed.
With Safeguard PDF Security you can require protected PDFs to open in particular formats, and can prevent users from being able to change to another style of presentation. This allows you to enforce your own house style and appearance. Safeguard PDF Security comes with its own simple to use web-based administration system , enabling you to control and revoke access to your secure PDF documents in real-time even after distribution.
Once you have protected PDF files, it is a simple matter of setting up users on the administration system user name, company, email address and allowing them to use one or more of your publications or documents. Each protected PDF document that belongs to a particular publication will then be accessible to all users that have subscribed to that publication.
The administration system can handle a large number of users, documents, and publications, and you can perform actions on multiple users, documents, and publications in one go. Safeguard provides various search and sort filters to help you find the customers and documents you are looking for more easily. You can show only specific classes of user accounts e.
You can select two filters to be applied at once. Safeguard records all the document protection options for each individual document on the administration system, and you can customize record displays, add and edit descriptions.
You can import user data into the Safeguard Administration system, and export user, document, and publication information to separate CSV files. Exporting information in a CSV format makes it readily accessible for spreadsheet manipulation and analysis.
The administration system records the date, time and IP address of users when they first connect to the server to obtain their decryption keys and when they login to use the Web Viewer. It also records whether a user has tried to register with you more than once i. The administration system logs when administrators log on, when they performed an action i.
A list of undelivered emails e. In the statistics section, the dashboard provides you with a summary of users, documents, and publications, and system level actions. Selecting an entry shows more detailed information. User licenses can be sent automatically by email either an embedded link, or a link and attachments or you can choose to display them on a web page in conjunction with the ecommerce module for instant license delivery. You can also choose whether individual users are sent license files, and can resend registration emails if they have been blocked by SPAM filters or deleted by mistake by the user.
This records when an email was sent, delivered, opened, or bounced. A list of undelivered emails is recorded on a system-wide basis so you can easily identify any problems with users receiving their license emails. This is handy if a user wants their license file email sent to a different or additional email address to that stored in their customer record since the license file email can be quickly forwarded on. You can resend licenses email to a single customer or multiple customers in one go.
Enterprise PDF DRM also enables you to batch resend license files to all users that have not registered their licenses, in a single operation.
Every license file emailed from the administration system can also be sent to a monitor email address of your choice so that a record is available of who has been sent their license files, which you may also use to resend licenses. Ecommerce integration enables you to automate your entire sales process so there is no manual intervention.
See optional ecommerce integration. License file information is sent out automatically by email so users can view your protected PDF documents straight away. You can either use our managed service hosted on our own servers so no set up configuration required , or you can host the administration system on your own server we can even set up the system for you or you can choose to do this yourself.
Hosting on our servers requires a yearly maintenance fee but ensures you are up and running from day one as no server configuration is required at your end — saving you time, hassle and money. Regardless of who hosts the administration system, you always protect PDF files locally on your own computer and distribute them just like any other file from your web site, by email, CD-ROM, etc. Unlike other products, our PDF protection software lets you protect as many PDF documents as you want and manage as many users as you want for no additional cost.
There is no limit to the number of PDF documents you can protect or the number of users you have viewing those protected PDF documents. Users can download the Secure PDF Viewer software totally free of charge, either from our web site or from yours or you can distribute it freely via email. It is not invasive and does not use root kit technology. Protected PDF documents are decrypted on-the-fly in memory. They are never saved to disk in temporary format or to the Windows swap file.
We do not create extra files on disk that can be copied to another computer along with the protected PDF files so they can be easily shared and viewed. If it does not, the Secure PDF Viewer will check with the administration server to see if the user has been granted access to the protected PDF document. If access is allowed then the decryption key will be transparently relayed to the client.
If not, your custom message will be displayed telling the user how to contact you for access. PDF encryption allows us to enforce the digital rights management controls applied to your protected documents. Since no decryption keys are included with the documents, an attacker faces the currently impossible task of breaking the encryption algorithm itself. This ensures the security of your information is always under the tightest of controls, and is not vulnerable, or exposed to any errors in third party applications.
Information is decrypted on-the-fly and is not saved to disk in temporary format or to the Windows swap file. The source PDF files unprotected files are never exposed to a web server where they could be easily compromized. Ensure greater compliance with privacy regulations for electronically distributed information Compliance is the achievement of minimum requirements as dictated by regulatory bodies and law.
It removes the risk of you incorrectly transmitting sensitive data by continuing to protect and enforce policy controls even after distribution. See how Locklizard document DRM security products can help with regulatory compliance and document retention. Ensure your PDF documents are not printed, copied, shared or modified without your permission. Revoke documents when you decide they should no longer be available.
Copyright is always maintained, as are trade secrets. Just specify a number of days or views for evaluation. In the same way, when a subscription license expires it does so automatically and your subscriber will have to renew it before they can continue using your PDF documents. You therefore retain full control over your PDF documents at every stage, and ensure customers continue to pay license fees when they are due. Another way of using license expiry is to allow restricted time access a few days, a month, etc.
Controls are automatically applied to the individual desktop and cannot be bypassed by the users of the system. You can implement the administration system on your own servers we can implement this service for you at extra cost or you can use our managed service — choose which best suits your business model.
Share documents securely and prevent document leakage. US Government strength encryption , digital rights management and state-of-the-art licensing controls ensure your information is never at risk. Your documents are never uploaded to our servers at any time except if using Web Publisher , they always remain completely under your control. Ease of deployment No need to wait days like our competitor offerings to be up and running. Start issuing licenses in a matter of minutes from purchasing.
Our fully hosted systems ensure there are no extra costs involved in time or money server configuration, consultant fees, etc. And when you want to bring the system in-house you can switch over to your own server hosting and integrate it with your e-commerce system for a totally automated solution.
Our ecommerce integration module and command line utility ensure a totally automated protection and license delivery system without the need for manual input. Batch protection of your PDF documents can be simply and quickly incorporated into your existing web based applications without the need to use an API. Simple method for controlling access to and use of commercial and confidential documents Protect patent documents, IPR or commercially valuable documents in just a couple of mouse clicks.
Without proper protection of electronically maintained information, organizations face serious risks to their financial performance, intellectual property, trade secrets, research, customer privacy and more. Get a complete overview of user, system, and document activity — see the whole picture or examine sections and individual items.
And browser environments are possibly the least secure of all because if no software is installed on a device then you have no control over the actual environment so stopping screen grabbing and printing to file drivers is not possible. See Secure Downloads for additional information on stopping downloads and copying. To stop the browser caching the PDF on the users system, they convert your PDF files to images when you upload them — so the document is no longer a PDF file but consists of just raster images.
However, this provides a poor user experience since images are slow to display and print, and features such as search, bookmarks, and annotations are unlikely to be available. However, if you encrypt a PDF file and the user does not have the decryption key to use it then it does not matter if they can download it. And if you apply DRM and licensing controls then authorized users those given access will be restricted as to what they can do with downloadable PDF files for example not being able to share them with others.
Many cloud based systems claim to stop PDF forwarding — however users can share their login credentials with others so they have access to your documents anyway.
If a system uses document links then there is nothing stopping an authorized user emailing those links to other users along with the login information. Some systems state that they lock PDF files to email addresses or domains but that just means that you have to login using that email address or any email address that belongs to the domain.
It does not stop PDF forwarding since authorized users can still give their login credentials to others. That is also true of 2FA codes which provide little extra protection. A Safeguard protected PDF file can be forwarded and emailed to another user but the recipient will NOT be able to view it unless the document owner has authorized them to use it.
If you are the document publisher, you can email protected PDF files to users knowing that if they fall into the wrong hands they cannot be opened.
So if a protected PDF is accidentally forwarded to the wrong person they will not be able to use it. See also stop copying, downloading and emailing. This is because there are numerous free and paid for PDF password remover programs on the Internet that will remove Adobe Acrobat permissions passwords in seconds.
Users can still add comments to PDF files if you allow this option , but PDF content is always protected from editing ensuring that your original content cannot be altered in any way. In some PDF protection products, if editing is disabled you can still highlight and copy text.
Safeguard stops users from copying text and other content within a document — there is no copy paste option available and text cannot be highlighted for selection so it cannot be copied and pasted into other applications.
Unfortunately there are many free screen grabbing or screen capture applications available that users can download to easily bypass this restriction. Safeguard stops screenshots being taken by common third party software applications. It uses many different methods including a screen mask that is overlaid over the protected PDF document if the mouse cursor is moved to another active application. No PDF DRM product however can stop all screenshots users can just take photographs of the screen so it is recommended that document publishers apply dynamic watermarks as a copying deterrent.
Safeguard enables document publishers to expire PDF files so they can no longer be used after a certain amount of time. The following options are available:. You might for example want a user to be able to use your documents for a 15 day trial period but those documents will expire on a fixed date regardless if the trial period is used or not.
Being able to revoke PDF files is an important part of any document security solution. There may be times when the wrong document was published, a user has left your company, or you think a specific document has been compromised. Safeguard enables you to revoke PDF files instantly the document must be set to check with the administration system each time it is opened , or you can revoke users so all documents they have access to become inaccessible. If you have created PDF files that only check with the administration system every n days then PDF revocation will only take place once a check has occurred.
With Safeguard, PDF files can be revoked no matter where they are located. You can also revoke access to multiple PDF files instantly and group documents into publications to make revocation easier for common groups of documents.
No DRM system is fool-proof. Even if screenshots are prevented, users can take photographs of the screen using a camera.
Similarly, if printing is allowed, users can print and scan back in printed documents. You can use different watermarks for viewed and printed documents and both text and image watermarks are supported. PDF watermarks can be displayed behind content so they are less obtrusive to the user and you can choose not to display watermarks on the first page of a document if you have a cover image that you want to leave unmarked.
See How to remove a watermark from a PDF. This is done at the user level or a global level for all users. In this way you can easily restrict all users to viewing protected PDF files from say your office location in the US. This is particularly useful if users have laptops which they are allowed to take home — locked PDF files can then only be viewed at the office and not when the user is at home or at other locations where they could be shown to others.
This is useful if you want to check whether a particular user has viewed a document yet especially if they claim to have not received it. On one hand, it makes sure that only people you gave the password to can open and view the content of your file. Securing a PDF via password protection is a delicate task. PDF2Go guarantees file safety for all uploaded, edited and converted files. For more info, please check our Privacy Policy.
Changes like adding a password can only be applied to Adobe PDF documents. We can handle them all. You can also upload other files types like Word docuemnts and images. We will convert them automatically to PDF and apply the passwords.
But there is more! You are not restricted to work from a computer. We make it possible. Rate this tool 4. You need to convert and download at least 1 file to provide feedback. Feedback sent. Thank you for your vote. Edit a PDF file. Improve PDF files.
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